Home / By Laws

By Laws

Constitution and Bylaws

BOXING SASKATCHEWAN INC.

2015

Boxing Saskatchewan Inc. Version: May 2015 Page 1

THE BOXING SASKATCHEWAN INC. CONSTITUTION and BYLAWS

1. The name of the Association is: Boxing Saskatchewan Inc.

2. The objectives of the Association are:

a) To promise the formation of new clubs throughout Saskatchewan and to encourage all

clubs to continually recruit new athletes

b) To promote, encourage, and develop the widest participation and the highest proficiency

in boxing amongst the members of the Association.

c) To arrange or assist in the arrangement of courses of instruction for coaches., athletes,

officials or other interested person in matters concerning the sport of amateur boxing.

d) To promote or assist in the promotion of local and provincial meets, championships,

competitions, demonstrations and events relating to amateur boxing.

e) To encourage the physical and mental development of young men and women through

the requirements and skills of amateur boxing.

f) To enforce rules and regulations among the members of the Association made by Boxing

Canada and to repress any abuses in the sport by members of the Association.

g) To promote, above all, the safety of the competitors and fairness in competitions in

accordance with the rules of boxing.

h) Submission of registration and fee by an individual is an acknowledgement by that same

individual to abide by the Constitution Bylaws, Rules and Regulations and Policies of the

Association as they exist at the date of the application and as amended through the

specified procedures of the Association thereafter.

3. The place in Saskatchewan where the operations of the Association are to be chiefly carried

on is: Regina, Saskatchewan

4. The registered address of the society to which communications and notices may be sent and

at which process may be served will be situated at:

Boxing Saskatchewan Inc.

1860 Lorne St.

Regina, Saskatchewan

S4P 2L7

Boxing Saskatchewan Inc. Version: May 2015 Page 2

DEFINITIONS:

Association: Boxing Saskatchewan Inc

Boxing Saskatchewan: Boxing Saskatchewan Inc.

Chief Official: Head Official

Board: Boxing Saskatchewan Inc. Board of Directors

Regionals: Western Regional Tournament

Canadian Amateur Boxing Association Boxing Canada

C.A.B.A. Boxing Canada

Boxing Saskatchewan Inc. Version: May 2015 Page 3

BYLAWS OF THE BOXING SASKATCHEWAN INC.

ARTICLE 1

MEMBERSHIP

1. The Association shall be composed of the following categories of members:

a) Active Member

b) Life Member

c) Honourary Member

d) Associate Member

2. ACTIVE MEMBERS – Any person may become an active member. He/She shall be an active

member in the Province of Saskatchewan if registered as a competitor, coach or official and

has paid the annual membership fee. The active member can vote in the affairs of the

Association at the General Meeting.

3. LIFE MEMBERS – Shall be those members where long time assistance, service and

contributions of their time and efforts to further the aims and objects of the Association has

been outstanding. They may be appointed by the membership at an annual meeting on the

recommendation of the Executive.

4. HONOURARY MEMBERS – Shall be any persons, organizations or companies who assist to

have assisted the Association through substantial financial contributions. This membership

carries no vote in the affairs of the Association and can be revoked at any time for cause.

5. ASSOCIATE MEMBERS – Any person may become an associate member. He/She shall be an

associate member in the Province of Saskatchewan if registered as a recreational member

and has paid the annual membership fee. The membership does not entitle one to vote or

hold office nor participate as a competitor or official or coach/manager.

6. Registrations by individuals who qualify to be accepted but are not affiliated with any of the

registered member clubs will receive the same privileges as those who have been registered

through a member club.

7. Club Memberships: There shall be two classes of clubs within the Association, namely:

a) Associate Chartered Clubs

b) Active Chartered Clubs

Boxing Saskatchewan Inc. Version: May 2015 Page 4

All categories of membership are further outlined in the Corporation Bylaws.

7. Associate Chartered Clubs are clubs that meet the following criteria:

a) All clubs registered with the Association at least sixty days before the annual

meeting

b) Has not hosted a club show or tournament during the past year

c) Has met their full financial obligation to Boxing Saskatchewan and in these regards

is in good standing.

d) Has complied with all code of conduct requirements of Boxing Saskatchewan and in

these regards is in good standing

8. Active Chartered Clubs are clubs that meet the following criteria:

a) All clubs registered with the Association prior to hosting or attending any events or

tournaments sanctioned by Boxing Saskatchewan.

b) Must attend the Provincial Championship and have hosted club shows or

tournaments during the past year or have attended a minimum of three (3) club

shows or tournaments in Saskatchewan during the year.

c) Has met their full financial obligation to Boxing Saskatchewan and in these regards

is in good standing.

d) Has complied with all code of conduct requirements of Boxing Saskatchewan and in

these regards is in good standing

e) Has at least one (1) registered coach with a minimum level of Apprentice Coach

certification and having completed the Respect in Sport program.

9. Only clubs, not Associations, may join Boxing Saskatchewan Inc.

10. All registrations and club affiliation fees are due by January 1st of the current registration

year and expire at December 31st of the current registration year.

11. Should a member not have a valid registration for the current year they shall not be

recognized as registered until proof of registration is provided by Boxing Canada for the

current year.

12. Any new coach or official must provide a current criminal record check with the registration.

Thereafter all coaches and officials with Boxing Saskatchewan Inc. must have a valid

Criminal Record check that was performed no later than the most recent year ending in the

numeral 5 or 0.

Boxing Saskatchewan Inc. Version: May 2015 Page 5

13. Any person wanting to hold a position on the Board of Directors of Boxing Saskatchewan

Inc. must have a current Criminal Record check that was performed no later than the most

recent year ending in the numeral 5 or 0. The criminal record check must be provided

within 30 days of being elected to the Board of Directors or they will be suspended from

sitting as a Board of Directors representative until the criminal record check requirement is

satisfied or they are removed from the Board.

14. Any person with a felony offense or any offence involving minors identified in the criminal

record check must be reviewed by the Boxing Saskatchewan Board of Directors and either

approved for membership or otherwise treated.

ARTICLE 2

MEMBERSHIP FEES

1. The annual fees for active and associate members in the Association shall be set and

approved at the Annual General Meeting.

2. Honourary members shall not be required to pay fees

3. The annual fee for life membership shall be paid for by the Association.

4. The annual membership fees for all clubs are to be paid in full by January 1st of the

registration year.

5. Clubs not having paid their membership fees on time are not active and shall not compete

at Boxing Saskatchewan sanctioned events

6. Late payments may be accepted by Boxing Saskatchewan with penalty.

7. Payments made by cheque with insufficient funds are considered non-payments. Clubs

having twice attempted to make payment by cheque with insufficient funds within the

same calendar year will have a 30 day suspension from competition. Notice of suspension

shall be provided by Executive Director for Boxing Saskatchewan and will be in effect

immediately upon notification.

Boxing Saskatchewan Inc. Version: May 2015 Page 6

ARTICLE 3

BOARD OF DIRECTORS

1. The Board of Directors shall consist of:

a) Executive

i. President

ii. Vice President

iii. Vice-President (Finance)

iv. Past President (no vote)

b) A total of Five Directors at Large, comprised of no more than three Directors from one

zone and no more than two Directors from one club

NOTE: No more than two Directors from one club and three Directors from one zone includes

the President, First and Second-Vice Presidents.

c) And the following who is appointed by the Board on an annual basis and shall have

voting privileges

i. Head Official

2. The term of President and First Vice-President will be for two years. All other members of

the Board of Directors shall be elected annually at an Annual General Meeting.

3. a) The Board of Directors may fill, by appointment and until the next Annual General

Meeting, any vacancy on the Board of Directors with a member in good standing in Boxing

Saskatchewan Inc.

c) Directors resigning from office for other than medically certified reasons, or just cause,

are not eligible to run for office of the Boxing Saskatchewan Inc. for a period of three

years.

4. A retiring Director shall be eligible for re-election

5. The Association may, by special resolution, remove any member of the Executive before the

expiration of his term of office and may elect another person in his/her stead, the person so

elected shall retire from office at the same time as the member whom he/she is replacing

would have retired.

6. The Board of Directors shall meet not less than twice per year for the dispatch of business,

adjourn, and otherwise regulate their meeting as they may determine.

Boxing Saskatchewan Inc. Version: May 2015 Page 7

7. Notice of a Board of Directors Meeting shall be given to the directors at least one week

prior to the date of the meeting, provided however that the directors may meet on regular

dates without notice or may, by unanimous consent, meet at any time or place without

notice.

8. A majority of directors personally or present, or present by means of teleconference, shall

constitute a quorum for the purpose of a meeting of the directors.

9. Directors must accept at minimum, one (1) position of responsibility as outlined in the

Director Responsibilities.

10. Directors are expected to be present either in person or by telephone call for no less than 3

of 4 meetings and should maintain that ratio throughout their term. Failure to attend at

this stand could warrant removal if approved by a vote of the majority of Board members

11. The President shall make every effort possible to solicit agenda items from other members

of the Board of Directors prior to the Annual General Meeting.

12. The Board of Directors shall appoint an Executive Director as a staff position with Boxing

Saskatchewan.

13. The Executive Director will receive an honorarium set annually by the Board of Directors

and included within the budget. The compensation shall remain unchanged unless a change

is approved by a motion passed by the Board of Directors.

14. The Head Official position shall receive an annual honorarium which shall be approved

annually by the Board of Directors and included in the budget. The honorarium shall remain

unchanged unless a change is approved by a motion passed by the Board of Directors.

NOTE: The Executive is encouraged to deal with emergency situations, as deemed by the

President. They are authorized to approve expenditures up to one thousand dollars

($1,000.00) before bringing it to the Board of Directors as a whole.

The President may invite guests and consultants to the Executives or Board of Directors

meetings as required.

Boxing Saskatchewan Inc. Version: May 2015 Page 8

ARTICLE 4

BOARD OF DIRECTORS RESPONSIBILITIES

1. President:

2. First Vice President:

3. Vice President – Finance

Responsible for understanding the financial health of the association

Works with the Executive Director to ensure that financial reporting and

accountabilities of the association are in compliance with requirements.

Assesses any financial impacts of motions and/or proposals requiring Boxing

Saskatchewan funding.

4. Past President:

5. Executive Director:

6. Head Official:

7. Head Medical Official:

Doctor to provide guidance, direction and opinion on all matters relating to the

health and safety of boxers.

Works to identify plan/strategy to attract ringside doctors to attend sanctioned

bouts and tournaments.

Communicates and works with Boxing Canada Medical Official as required.

Does not have voting privileges.

Is eligible to receive an annual honorarium as determined by a vote of the Boxing

Saskatchewan Inc. Board of Directors.

8. Director – Athlete Development

Responsible for the development and execution of the Athlete Development Plan

9. Director – Coaches Development

Responsible for the development and execution of the Coaches Development Plan

Boxing Saskatchewan Inc. Version: May 2015 Page 9

10. Director – Conduct

Responsible for maintaining and addressing all issues related to Boxing

Saskatchewan’s Code of Conduct.

This includes matters relating to Boxers, Coaches, Parents, Officials and Events.

Will be responsible for ensuring synergy between the provincial and national

governing bodies’ codes of conduct.

Is not solely responsible for addressing complaints requiring investigations but may

participate as required.

11. Director – Communications

Responsible for the development, updating and execution of the Boxing

Saskatchewan communication plan.

Includes communications with the Boxing Saskatchewan membership and event

communication as required

Includes social media communication.

12. Director – Compliance

Responsible for ensuring that Boxing Saskatchewan is aware of requirements

imposed by Boxing Canada and AIBA that impact Boxing Saskatchewan, its coaches,

officials, boxers and sanctioned events

Responsible to assess compliance impacts and develop solutions that may be

required by Boxing Saskatchewan in order to comply with changes imposed by

Boxing Canada.

Directors seek election to the Board of Directors as a Director at Large and upon the first

meeting of the Board of Directors after an election, the various responsibilities shall be assigned

by means of volunteering or appointment by the President or by mutual agreement of all

involved.

Boxing Saskatchewan Inc. Version: May 2015 Page 10

ARTICLE 5

VOTING

Election of Directors / Board of Directors (Annual General Meeting)

1. All members of the Board of Directors, shall be entitled to one vote each.

2. Associate clubs are not entitled to vote.

3. All active clubs with registered members (coaches, officials, competitors, noncompetitors

and recreational) are entitled to the following:

– Registered members of 15 or less = one vote

– Registered members of 16 to 30 = two votes

– Registered members of 31 to 40 = three votes

– Registered members of 41 to 50 = four votes

– Registered members of 51 or over = 5 votes

4. No proxy votes shall be accepted at any meeting of the Association.

5. Tie Breaker – If the voting for an elected position is a tie a re-vote shall take place no

more than twice (three (3) times voting in total). If the voting is still tied (after three (3)

times in total), then a re-vote is held with only the present President, First Vice

President and Vice President – Finance voting.

6. All elected or appointed Board of Director positions take effect immediately after the

motion to adjourn the Annual General Meeting is approved and passed.

General Business (Annual General Meeting)

1. Each registered active member, sixteen years or older, other than honourary members,

shall be entitled to one vote.

2. Only registered active members, and registered members in good standing can attend

meetings of Boxing Saskatchewan Inc.

Boxing Saskatchewan Inc. Version: May 2015 Page 11

ARTICLE 6

BOARD OF DIRECTORS MEETINGS

1. Only Directors of the Association and invitees of the President or someone acting in

his/her stead shall be entitled to attend Board meetings.

2. All duly called Board of Directors are entitled to one vote, except the Past President,

Medical Director and Executive Director, who are ex-officio (non-voting). The chairman

of the meeting has the right to vote, but is not entitled to a second vote in the event of a

tie. Where there is an equality of votes, the motion to be declared is lost.

3. Board of Directors meetings can accept board members that are participating via

teleconference as “in attendance” and can be accounted to represent quorum.

4. The Board of Directors shall meet not less than twice per year for the dispatch of

business, adjourn, and otherwise regulate their meeting as they may determine.

ARTICLE 7

NOMINATIONS

1. Six (6) weeks prior to the Annual General Meeting nomination forms and the

nomination procedures shall be sent to the Clubs and Board of Directors.

2. Nomination forms from the Clubs and Board of Directors must be returned to the

Boxing Saskatchewan office no later than three (3) weeks prior to the Annual General

Meeting.

3. Two (2) prior to the Annual General Meeting the announcement of all candidates must

be provided to the Board of Directors.

4. Members seeking an elected position do not have to be affiliated with a club.

5. For the purpose of determining zoning qualifications a nominated member’s home

address will be used as their official location.

Boxing Saskatchewan Inc. Version: May 2015 Page 12

ARTICLE 8

PROCEDURES

1. Procedures at all meetings shall be governed by the rules in Roberts Rules of Order.

ARTICLE 9

GENERAL MEETING

1. The Association shall hold at least one general meeting during the fiscal year in

Saskatchewan.

2. The President of the Association, or his/her designate, shall preside at the General

Meeting.

3. Notice of a General Meeting shall be given to the members by means of individual

notices, as may be decided by the association at a General Meeting, or by the Board of

Director members. However, fourteen days prior notice in writing shall be given to the

secretary of each affiliated club of any Annual or Special General Meeting of the

members.

4. Any item a club wishes to place on the agenda of a meeting of the Board of Directors

shall be forwarded in writing to the attention of the President, Boxing Saskatchewan Inc.

1860 Lorne St, Regina, Saskatchewan, S4P 2L7 or by email to boxingsask@sasktel.net no

later than 7 days prior to the Annual General Meeting.

5. No semi-annual general meeting is required by Boxing Saskatchewan. At their

discretion, the Boxing Saskatchewan Board of Directors may vote to have a semi-annual

general meeting should they feel the necessity to do so.

Boxing Saskatchewan Inc. Version: May 2015 Page 13

ARTICLE 10

TERMINATION OF MEMBERSHIP

No member shall be suspended except following disciplinary action as set out in the

constitution, except:

i. Any member legally charged with a criminal offense will be suspended pending

the court decision of such charge. If not guilty, the suspension is withdrawn; if

the decision is guilty, then the Board of Directors will decide as to whether the

penalty will be suspension or expulsion.

ii. A quorum of the Board of Directors has the right to issue an immediate interim

suspension pending the resolution of the disciplinary process as set out herein

and shall promptly notify the suspended member in writing of the suspension

and the reason for the same

ARTICLE 11

BANKING

1. The officers of the Association shall arrange for the opening of a bank account in a

Canadian Chartered Bank or Trust Company or Saskatchewan Credit Union in which

funds for the Association shall be deposited and withdrawals made by cheques signed

by no less than two signing officers.

ARTICLE 12

BORROWING POWERS

1. The Association may and is hereby authorized from time to time to:

a) borrow money upon the credit of the Association and to pledge its real and

personal property.

b) limit or increase the amount to be borrowed.

2. The Association shall not borrow or incur any liability in excess of three times the cash

monies on hand or in the bank

Boxing Saskatchewan Inc. Version: May 2015 Page 14

ARTICLE 13

AMENDMENTS

1. These bylaws may be amended by an extraordinary resolution of the Association. The

proposed amendment shall be submitted to the Provincial Association’s Office at least

twenty-eight (28) days before being submitted to the General Meeting. The notice of

any meeting called to consider an extraordinary resolution shall contain a copy of the

resolution together with the name of the person proposing it.

ARTICLE 14

EXTRAORDINARY RESOLUTIONS

1. For the purpose of these bylaws, an extraordinary resolution means a resolution passed

by two-thirds of the members present and entitled to vote at a General Meeting of

which notice has been duly specifying the intention to propose a resolution as an

extraordinary resolution and giving either the entire resolution or an accurate resume

thereof.

ARTICLE 15

FISCAL YEAR

1. The fiscal year of the Association shall be from the first day of April to the thirty-first day

of March next.

ARTICLE 16

AUDITOR

1. The Board of Directors shall be responsible to have the books audited at March 31/year

end. The auditor shall be paid for his/her services.

Boxing Saskatchewan Inc. Version: May 2015 Page 15

ARTICLE 17

SEAL

1. The seal shall be kept in the custody of the Provincial Association’s Office. Contracts,

documents or other instruments in writing requiring this seal shall be signed by any two

of the President, Vice-President’s and all contracts, documents and instruments in

writing so signed shall be binding upon the Association without any further

authorization or formality.

ARTICLE 18

OFFICIALS TO OUT OF PROVINCE TOURNAMENTS

1. The Head Official shall preside over the selection process and make his/her

recommendations to the Board of Directors.

2. Officials (judge and referee) must be effective and make themselves available for most

contests.

3. Officials must be qualified at a level that would be accepted at the National

Competition.

4. Officials required to travel outside of their community of residence shall have expenses

reimbursed in accordance with the Boxing Saskatchewan Travel Policy.

Boxing Saskatchewan Inc. Version: May 2015 Page 16

ARTICLE 19

PROVINCIAL TEAMS

1. All teams (athletes, coaches, managers) that represent our Association as a provincial

team:

a) Shall be established by a selection committee

b) The coach(es) must meet the requirements of the National Coaching Certification

Program in the Canadian Amateur Boxing Association (C.A.B.A.) rules and

regulations

2. The selection committee consists of the President and two Directors at Large.

3. The selection committee shall make their recommendations to the Board of Directors

for final approval.

4. To be eligible for Provincial Teams, athletes must weigh in at the Provincial

Championships. Where there are no Provincial Championships held during the year, the

athletes must weigh in at the Box-Offs.

5. If a competitor is unable to compete due to medical reasons, the athlete must present a

medical certificate at the time of weigh-ins.

6. The Board will consider “extraneous” circumstances based on proper documentation

(does not include “unable to make weight”).

ARTICLE 20

BOX-OFFS FOR PROVINCIAL TEAMS

1. A challenge must be made in writing to the Boxing Saskatchewan office within two (2)

business days following the Provincial Tournament or equal. Only the gold, silver and

bronze medalists of the Provincial Tournament or equal will be considered for the boxoffs

2. The Board of Directors shall establish the place and date of the box-off.

Boxing Saskatchewan Inc. Version: May 2015 Page 17

3. All participants are required to be in the weight class as weighed in the Provincial

Tournament or equal.

4. Where there is more than one challenger per weight division, there will be an open

draw with the Champion having the bye to the Final Challenge Match.

5. The final challenger must win twice, whereas the Champion only has to win once.

6. A participant failing to appear will forfeit the match.

7. In the case of Juniors the Provincial Championships shall be held at least forty five (45)

days before the National Championships and in the case of Youth and Elite Boxers, the

Provincial Championships shall be held in the fall of each year prior to the National

Championships.

ARTICLE 21

COACH/MANAGER REGIONAL AND NATIONAL CHAMPIONSHIPS

1. Boxing Saskatchewan Inc. Board of Directors shall appoint a Junior/Youth Provincial

Team Coach and a Senior Team Coach.

2. Senior and Junior/Youth team coaches should be separate coaches. Due to extraneous

circumstances the Boxing Saskatchewan Board of Directors may appoint one coach to

both positions.

3. The appointment of provincial coaches is to take place within 30 days of the Provincial

Tournament and will remain in place until a new coach has been appointed by the

Boxing Saskatchewan Board of Directors.

4. The coach shall be an active coach and a member in good standing with Boxing

Saskatchewan Inc.

5. The Coach must meet the requirements as to National Coaching Certification Programs

as in Boxing Canada rules and regulations.

6. Participation of a provincial team, members participating on the provincial team and

budgets of the provincial teams for either the Boxing Canada Regionals or the Boxing

Canada Nationals shall be approved each time by Boxing Saskatchewan Board of

Directors.

Boxing Saskatchewan Inc. Version: May 2015 Page 18

ARTICLE 22

DISSOLUTION OF ASSOCIATION

1. In order to dissolve the obligations and formation of Boxing Saskatchewan Inc. the

following steps must be taken in order:

a) A vote in favour of dissolution by the Boxing Saskatchewan Board of Directors and a

call for a Special General Meeting be made with all members having a minimum 30

days notice of the meeting.

b) A vote of all members following the same voting privileges as used for Elections shall

take place to support the dissolution or deny the dissolution in favour of alternative

measures.

c) A vote at the Special General Meeting in favour of dissolution shall require 90 days

notice of intent to both Boxing Canada and Sask Sport Inc.

d) The dissolution of Boxing Saskatchewan process shall be set forth by Sask Sport Inc.

e) Any financial benefits from the liquidation of assets and accounts shall be made

available to Sask Sport Inc. or Boxing Canada if allowed to do so.

ARTICLE 23

Dispute Resolution

1. Members have the right to file a complaint against members (in any capacity) of Boxing

Saskatchewan Inc. for an alleged misconduct that occurred within the past 12 months.

2. Members have the right to file a complaint regarding a decision or a practice that has

taken place in the past 12 months and falls under the accountability of Boxing

Saskatchewan.

3. Boxing Saskatchewan Inc. maintains a dispute resolution policy that prescribes the

necessary actions required to address and resolve disputes.

4. Boxing Saskatchewan shall not amend the dispute resolution policy while an

investigation, hearing or appeal is in progress.

Boxing Saskatchewan Inc. Version: May 2015 Page 19

5. All members have the right of access to the Boxing Saskatchewan Inc. Dispute

Resolution Policy

6. Anyone filing a formal complaint that is knowingly;

unfounded, or

without basis, or

illegitimate

can be considered a form of harassment.

ARTICLE 24

SEPARATE POLICY DOCUMENTS

1. Policies aside from those contained within this constitution shall be developed and

maintained by Boxing Saskatchewan. The purpose of separate policy documents is that

they can be maintained and evolved with consent by means of vote by Boxing

Saskatchewan’s Board of Directors.

2. The policy documents must be provided in writing to all club members as are any

changes to the policy document.

3. The policy documents shall be made available in electronic format on the Boxing

Saskatchewan website for all members to view.

4. Boxing Saskatchewan Inc is responsible for the development and maintenance of the

following policy documents:

a) Social Media Policy

b) Code of Conduct Policy

c) Dispute Resolution Policy

d) Harassment Policy

e) Hosting a Sanctioned Event Policy

f) Financial Policy

g) Travel Policy

h) Criminal Record Check Policy (To Be Developed)